SharePoint Online software boundaries and limits

Knowing about limits such as number of supported users, storage quotas, and file sizes will help you to get the most from SharePoint.

Limits in SharePoint Online in Office 365 plans

The tables presented here include current SharePoint Online plans, as well as SharePoint Online for Office 365 Midsize Business, Office 365 Small Business, and Office 365 Small Business Premium that are no longer available for purchase. Limits are included here for customers who are still using those plans.

FEATURE OFFICE 365 ENTERPRISE PLANS

(INCLUDING E1-E4, E2-E4, G1-G4, AND SHAREPOINT ONLINE PLAN 1 AND PLAN 2

OFFICE 365 KIOSK PLANS (ENTERPRISE)
Storage per user (contributes to total storage base of tenant) 0.5 GB per subscribed user. Zero (0).

Licensed Kiosk Workers do not add to the tenant storage base.

Storage base per tenant 1 TB + .5 GB per subscribed user + additional storage purchased.

You can purchase an unlimited amount of additional storage.

10 GB + additional storage purchased.

You can purchase an unlimited amount of additional storage.

Additional storage (per GB per month); no minimum purchase To buy storage, see Change storage space for your subscription. To buy storage, see Change storage space for your subscription.
List view threshold limit in site libraries or lists 5000 max items per view (without index) and 12 lookup columns per view. For more information, see Manage large lists and libraries in Office 365. 5000 max items per view (without index) and 12 lookup columns per view. For more information, see Manage large lists and libraries in Office 365.
Terms in term store 200,000 200,000
Site collection storage limit Up to 25 TB per site collection. Up to 25 TB per site collection.

Kiosk workers (plans K1-K2) cannot administer SharePoint site collections. You will need a license for at least one Enterprise plan user to manage Kiosk site collections.

Site collections (#) per tenant 500,000 site collections (other than personal sites). 500,000 site collections.
Subsites Recommended up to 2,000 subsites per site collection Recommended up to 2,000 subsites per site collection
Office 365 Groups file storage Each individual Office 365 group’s file storage has the same storage and upload limits as a SharePoint Online site collection (as listed above). Office 365 group’s file storage counts against a tenant’s overall SharePoint Online storage. Each individual Office 365 group’s file storage has the same storage and upload limits as a SharePoint Online site collection (as listed above). Office 365 group’s file storage counts against a tenant’s overall SharePoint Online storage.
Public Website storage default 5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

Kiosk workers (plans K1-K2) cannot administer Sharepoint site collections. You will need a license for at least one Enterprise plan user to manage Kiosk site collections.

File upload limit 10 GB per file. In classic mode, upload methods other than drag and drop have a 2 GB limit. 10 GB per file. In classic mode, upload methods other than drag and drop have a 2 GB limit.
File attachment size limit 250 MB 250 MB
Sync limits 5,000 items in site libraries, including files and folders. 5,000 items in site libraries, including files and folders.
Maximum number of users per tenant 1 – 500,000+

NOTE:  If you have more than 500,000 users, please contact a Microsoft representative to discuss detailed requirements.

1 – 500,000+

NOTE:  If you have more than 500,000 users, please contact the Microsoft representative to discuss detailed requirements.

Number of external user invitees There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment. There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment.

IMPORTANT: It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 25 GB of content, that 25 GB is subtracted from the available storage.

Limits for SharePoint Online in Office 365 Business Essentials and Office 365 Business Premium

This table describes the limits for SharePoint Online in Office 365 Business Essentials and Office 365 Business Premium.

NOTE: SharePoint Online is not supported in Office 365 Business.

FEATURE DESCRIPTION
Storage per user (contributes to total storage base of the entire SharePoint environment or tenant) 0.5 GB per subscribed user.
Storage base per tenant 1 TB + .5 GB per subscribed user + additional storage purchased.

You can purchase an unlimited amount of additional storage.

Additional storage (per GB per month); no minimum purchase To buy storage, see Change storage space for your subscription.

IMPORTANT:  You can’t buy additional storage for a trial subscription.

List view threshold limit in site libraries, including files and folders 5000 max items per view (without index) and 12 lookup columns per view. For more information, see Manage large lists and libraries in Office 365.
Terms in term store 200,000
Site collections (#) per tenant 500,000 site collections (other than personal sites).
Subsites Up to 2,000 subsites per site collection
Personal site storage Up to 1 TB per user, as soon as provisioned.

Personal site storage applies to a user’s OneDrive for Business library and personal newsfeed. This amount is counted separately, and does not add to or subtract the overall storage allocation for a tenant.

For more information about OneDrive for Business, see Additional information about OneDrive for Business limits later in this article.

Site collection storage limit Up to 25 TB per site collection.

SharePoint administrators can set storage limits for site collections and sites. If manually setting Quota limit, the minimum storage allocation limit per site is 1GB.

Office 365 Groups storage Each individual Office 365 group’s file storage has the same storage and upload limits as a SharePoint Online site collection (as listed above). Office 365 group’s file storage counts against a tenant’s overall SharePoint Online storage.

Groups can automatically pull from the available SharePoint Online pooled storage for any and all site collections.

File upload limit 10 GB per file. In classic mode, upload methods other than drag and drop have a 2 GB limit.
File attachment size limit 250 MB
Sync limits 5,000 items in site libraries, including files and folders.
Number of users Up to 300 users
Number of external users invitees There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment

IMPORTANT: It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 5 GB of content, that 5 GB is subtracted from the available storage.

Limits for site elements in SharePoint Online

There are also limits for site elements of a SharePoint Online site. Here are some examples:

  • List and Library limits    Different types of columns have different limitations. For example, you can have up to 276 columns in a list for columns that contain a single line of text.
  • Page limits    You can add up to 25 Web Parts to a single wiki or web page.
  • Security limits    Different security features have different limits. For example, a single user can belong to no more than 5,000 security groups.

The specific elements for the previous site elements are too numerous to list here, but you can learn more about them in the TechNet article Software Boundaries and Limits for SharePoint 2013. In this linked article, only the sections on List and Library Limits, Page Limits, and Security Limits apply to SharePoint Online.

Additional Resources

For information about this: Go here :
Office 365 connectivity limits To learn more about Internet bandwidth, port and protocol considerations for Office 365 plans, see Office 365 Ports and Protocols.
SharePoint feature availability To learn more about SharePoint feature availability and the SharePoint Online service in Office 365, see SharePoint Online Service Descriptions.
SharePoint Online search limits To learn more about the search limits for SharePoint Online, see Search limits for SharePoint Online.
OneDrive for Business restrictions and limits To learn more about restrictions and limits when using the OneDrive for Business (Groove.exe) sync client, seeRestrictions and limitations when you sync SharePoint libraries to your computer through OneDrive for Business.

To learn more about restrictions and limits when using the OneDrive for Business Next Generation (OneDrive.exe) sync client, see Restrictions and limitations when you sync OneDrive for Business libraries through OneDrive for Business.

To determine which OneDrive for Business sync client you are using, see Which OneDrive sync client am I using?

Mobile devices To learn more about opening a SharePoint Online site from a mobile device, see Use a mobile device to work with SharePoint Online sites.
File types To learn about file types that you can’t add to a list, see Types of files that cannot be added to a list or library.
Online URLs To learn about SharePoint Online addresses, see SharePoint Online URLs and IP Addresses.
Site languages To learn how to set language for your sites, see Change your language and region settings.
Planning and deployingSharePoint Online
Change storage space Change storage space for your subscription.

IMPORTANT:  You can’t buy additional storage for a trial subscription.

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Author: "Sharepoint Thoughts"

I’m a Microsoft Certified IT Professional with 5+ Years Experience on SharePoint Technologies. Worked extensively on “SharePoint 2007”, “SharePoint 2010”, “SharePoint 2013” & “SharePoint 2016” on Implementation, Configuration & Troubleshooting several Projects.

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